Job Description
On behalf of our public sector client, Affinity is seeking a Policy Analyst to complete a major Policy Modernization Initiative for the Corporate and Strategic Services Branch. Foundational work has already been completed, including governance frameworks, policy templates, draft policies, dashboards, and project tracking tools. The Policy Analyst will lead the completion of remaining policy development activities and support the approval and implementation process. The resource will be accountable for advancing the existing Policy Modernization Initiative from its current stage through further development, review, approval, implementation planning, and project closeout.
Responsibilities
- Review the existing policy modernization framework, policy inventory, governance model, templates, draft instruments, dashboards, decision logs, and project plans.
- Confirm the status, scope, dependencies, approval path, and priority of each outstanding policy, standard, procedure, guideline, and supporting governance document.
- Develop and maintain a detailed work plan that sequences deliverables, identifies required consultations and decisions, and supports completion by March 31, 2027.
- Identify gaps, duplication, inconsistencies, outdated requirements, and opportunities to consolidate or retire existing policy instruments.
- Conduct jurisdictional, legislative, regulatory, policy, and leading-practice research relevant to the assigned policy instruments.
- Assess operational, governance, privacy, security, information management, financial, legal, human resource, and service-delivery implications, as applicable.
- Complete and refine assigned policies and related standards, procedures, guidelines, roles and responsibilities, definitions, compliance requirements, exception processes, and supporting tools.
- Ensure documents are clear, internally consistent, practical to implement, aligned with the approved OCIO policy framework and templates, and written for the intended audience.
- Maintain traceability between consultation input, analysis, decisions, revisions, and final policy wording.
- Plan and facilitate interviews, workshops, working sessions, and document reviews with OCIO subject matter experts, policy owners, operational teams, and other stakeholders.
- Prepare consultation materials, capture feedback and decisions, analyze competing requirements, and recommend practical resolutions.
- Validate that proposed requirements are operationally feasible, appropriately risk-based, and supported by clear accountabilities and implementation considerations.
- Escalate unresolved issues, policy conflicts, material risks, and decisions requiring executive direction.
- Coordinate the review and approval cycle for each policy instrument, including quality assurance, document control, version management, records of decision, and required signoffs.
- Prepare decision notes, briefing notes, presentations, approval packages, Treasury Board submission materials, and other executive documentation, as required.
- Present policy analysis, options, recommendations, risks, and implementation considerations to senior leadership and governance committees, as required.
- Incorporate approved changes and prepare final publication ready documents and authoritative records.
- Develop implementation and communications plans that identify audiences, key messages, sequencing, responsibilities, training or awareness needs, transition activities, and measures of completion.
- Prepare supporting implementation products, which may include FAQs, guidance, checklists, templates, process maps, compliance tools, and presentation materials.
- Maintain the project dashboard, schedule, action log, issue and risk log, decision log, document register, and progress reports.
- Provide regular status updates that clearly identify progress, upcoming milestones, dependencies, decisions required, and risks to the March 31, 2027 completion date.
- Transfer completed documents, working files, research, consultation records, and project controls to designated OCIO team at assignment close.
- Review policy inventory and prioritized work plan for all remaining modernization activities.
- Completed draft and final policy instruments, including associated standards, procedures, guidelines, and governance documents assigned during the engagement.
- Consultation plans, records of feedback, decision logs, issue analyses, and documented recommendations.
- Complete executive and approval materials, including briefing documents and Treasury Board submission support where required.
- Communications and implementation plans, together with supporting tools and materials for approved policies.
- Update current project dashboard, schedule, document register, action log, risk and issue log, and final status report.
- Complete handover package and knowledge transfer session before March 31, 2027.
Qualifications
- Education: Post-secondary education (minimum completed 3+ year program) in Public Administration, Political Science, Business, Communications, Information Management, Information Technology, or a related field. Must identify institution, credential, field of study, and year completed, and demonstrate how the education is relevant to policy analysis and the assignment.
- Policy Analysis & Governance Experience: Minimum 5 years of experience in policy analysis, policy development, governance, or a related field. Must provide total years of relevant experience and detailed examples including organization, project/initiative, dates, role, allocation, scope, and responsibilities related to research, issue analysis, options development, recommendations, drafting, stakeholder consultation, approvals, and implementation support.
- Recent Policy Analyst Experience: At least two examples from the last 3 years performing as a Policy Analyst or equivalent. Examples should include project purpose, deliverables, stakeholders, governance environment, outcomes, specific contributions, and, where permitted, a client/project contact for verification.
- Policy, Governance & Legislative Frameworks: Demonstrated experience developing, modernizing, or maintaining government policies, standards, directives, procedures, legislative frameworks, or governance models. Must describe document complexity, scope, target audience, approval levels, research methods, jurisdictional reviews, evidence-based analysis, and formulation of policy options and recommendations.
- Executive Briefings & Senior-Level Submissions: Demonstrated experience preparing executive briefings, Treasury Board submissions, decision notes, Cabinet materials, or comparable senior-management documentation. Must show involvement in developing rationale, options analysis, costing, impact assessments, risk assessments, implementation considerations, supporting evidence, and coordinating feedback and approvals.
- Documentation & Governance Controls: Experience using policy templates, document repositories, version control, decision logs, approval records, and governance processes to support policy development, review, approval, and implementation.
- Stakeholder Collaboration & Validation: Demonstrated experience working with subject matter experts and stakeholders to research, analyze, draft, validate, and finalize policy content. Must show ability to gather and validate input, manage conflicting feedback, and address or escalate privacy, security, legal, operational, technology, dependency, and risk considerations.
- Policy Implementation & Project Controls: Experience supporting policy implementation, communications, transition planning, training, compliance activities, and change adoption. Must demonstrate use of dashboards, work plans, status reports, risk and issue logs, decision logs, deliverable trackers, and reporting mechanisms for leadership.
- Stakeholder Engagement & Facilitation: Demonstrated experience facilitating workshops, interviews, consultations, working groups, and executive review sessions. Must be able to tailor communications for technical, operational, policy, and executive audiences and produce clear written materials and presentations that support decision-making and approvals.
- Change Management & Policy Adoption: Experience leading or supporting policy review, revision, approval, communication, and adoption processes. Must demonstrate facilitation of reviews with SMEs and senior leadership, management of comments and revisions, approval coordination, assessment of change impacts and stakeholder readiness, mitigation of implementation risks, and support of successful policy adoption.
Affinity Earn
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About Affinity
Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.
For more information on Affinity, please visit www.affinity-group.ca
Job Number: 14043
