Original job description
October 27, 2026
ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 6)
Faculty of Engineering and Applied Science
(Permanent Position)
DUTIES
The Administrative Staff Specialist I will be responsible for providing administrative staff support to the Director of Co-op in the Engineering Co-operative Education Office (ECEO). Duties include performing a variety of administrative support activities; co-managing the student placement process for 1,000 student placements each year; ensuring accurate placements to enable students to meet graduation requirements; assisting in managing the Engineering Co-op job competition, including posting nearly 1,500 jobs per year, arranging interviews, and presenting job offers; updating Orbis (ECEO database); communicating regularly with existing and potential employers, tracking and updating details related to eligibility for funding and work terms; providing supervision and guidance to other office staff; and performing other related duties as required.
Qualifications
Experience (3-5 years) in an administrative staff capacity; completion of most university coursework toward an undergraduate degree in business administration, public administration, or a related area from a four-year college or university is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of student administrative systems (Student Banner or similar), Microsoft Excel, and databases (Orbis or similar), as well as strong attention to detail. Experience working in an academic environment and an understanding of the University’s policies and procedures would be assets.
SALARY $57,336 - $67,257 per annum (Non-Bargaining)
CLOSING DATE November 10, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Provide administrative support to the Director of Co-op and co-manage approximately 1,000 student placements annually, ensuring placements meet graduation requirements. Coordinate the co-op job competition, maintain the Orbis database, communicate with employers, track funding and work-term eligibility, and guide other office staff.
Requirements
Requires 3–5 years of administrative experience and completion of most undergraduate coursework in business administration, public administration, or a related field; an equivalent combination of experience and training may be considered. Knowledge of student administrative systems, Microsoft Excel, and databases is expected, while academic-environment experience and familiarity with university policies and procedures are assets.
Skills
- Administrative Support
- Job Competition Management
- Interview Scheduling
- Job Offer Administration
- Database Management
- Microsoft Excel
- Employer Communication
- Funding Eligibility Tracking
- Staff Supervision
- Attention To Detail
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Management & Leadership
Keywords
- Administrative Support
- Cooperative Education
- Student Placements
- Job Competition
- Interview Scheduling
- Job Offers
- Orbis
- Student Banner
- Microsoft Excel
- Database Management
- Employer Relations
- Funding Eligibility
- Work Terms
- Staff Supervision
- Higher Education
- University Policies And Procedures
- Attention To Detail
