Original job description
November 4, 2026
ADMINISTRATIVE STAFF SPECIALIST Ill (BAND LEVEL 8)
Department of Sociology and Criminology
Faculty of Humanities and Social Sciences
(Permanent Position)
DUTIES
The Administrative Staff Specialist III will perform responsible professional work in providing administrative direction to the Department of Sociology and Criminology. The incumbent will be responsible for overseeing administrative operations and advising the Department Head on a variety of management issues and recommending appropriate courses of action; coordinating and supervising administrative activities, including research, purchasing, accounting, budget, academic support, student, and human resource activities for a large department. Duties include developing budgets, including assisting faculty members in budget development and maintaining comprehensive records of finances and accounts; coordinating research related activities with faculty and personnel across campus to facilitate post award administration of the Department’s significant research program and managing the financial component of the program; coordinating and managing operating and special purpose accounts; reviewing and approving all financial transactions and preparing monthly financial updates; preparing annual analytical, financial, and statistical reports; coordinating human resource and labour relations activities, including recruitment, job evaluation, payroll, leave management, exit management, and collective agreement administration; supervising staff and providing administrative support and services, as required; coordinating graduate student payroll and administering baseline and TA budgets; overseeing fixed asset and space inventory activities; assisting with the departmental teaching plan, preparing course and class schedule audits, and tracking faculty teaching loads and banked time credits; recommending administrative plans and procedures to contribute to the effective management of the Department; developing, recommending, and implementing new systems, policies, and procedures, as required; maintaining considerable contact with officials within the University regarding departmental administrative and research activities; and performing other related duties as required.
Qualifications
Considerable experience (3-5 years) in progressively responsible administrative positions; graduation with a university degree in business, public administration, or organizational management is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have experience managing a large research program and administering grants and contracts funded by a diverse group of funding agencies. Well-developed analytical, negotiation, problem-solving, and communication skills are essential, as is proficiency in Microsoft Office Suite. Knowledge of Banner Student, Banner Finance, Banner Human Resources, University policies and procedures, and familiarity with MUNFA, LUMUN, and TAUMAN Collective Agreements are considered assets.
SALARY $64,361 - $87,763 per annum (Management and Professional)
CLOSING DATE November 19, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Oversee the department’s administrative operations, including budgets, accounts, research grants, human resources, payroll, student support, and staff supervision. Advise the Department Head, develop and implement administrative systems and procedures, and prepare financial, analytical, and statistical reports.
Requirements
Requires a university degree in business, public administration, or organizational management, or an equivalent combination of experience and training, plus 3–5 years of progressively responsible administrative experience. The ideal candidate has experience managing a large research program and grants and contracts, strong analytical, negotiation, problem-solving, and communication skills, and proficiency in Microsoft Office Suite.
Skills
- Administrative Operations
- Budget Development
- Financial Management
- Research Grant Administration
- Accounting
- Purchasing
- Human Resources Administration
- Labour Relations
- Payroll Administration
- Staff Supervision
- Analytical Skills
- Negotiation
- Problem-Solving
- Communication
- Microsoft Office Suite
- Policy and Procedure Development
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Human Resources
- Education
Keywords
- Administrative Operations
- Budget Development
- Financial Management
- Accounting
- Purchasing
- Research Program Administration
- Grant Administration
- Contract Administration
- Post-Award Administration
- Human Resources
- Labour Relations
- Recruitment
- Job Evaluation
- Payroll
- Leave Management
- Collective Agreements
- Graduate Student Payroll
- Teaching Plan
- Financial Reporting
- Statistical Reporting
- Fixed Asset Inventory
- Space Inventory
- Microsoft Office Suite
- Banner Student
- Banner Finance
- Banner Human Resources
- MUNFA
- LUMUN
- TAUMAN
