Original job description
November 4, 2026
INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 3)
(CLINICAL PRACTICE CLERK)
Discipline of Family Medicine
Faculty of Medicine
(Contractual Position to April 2028)
The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval
This competition may be used to fill identical positions in this unit within three (3) months of the closing date
All qualified employees are welcome to apply, however preference is given to CUPE members
DUTIES
This position is located at the Family Medicine Clinic in the Health Sciences Centre, Janeway Hostel.
The successful applicant will be responsible for performing complex and difficult clerical work and exercising considerable independent judgment in a fully computerized medical office environment in an academic clinical teaching setting. Duties include maintaining schedules for multiple professionals including clinical faculty, residents and medical students; using an electronic medical records system, booking medical appointments; greeting and directing patients; arranging specialist appointments for clinic patients; liaising with other health care professionals, coordinating with the academic unit of the teaching program regarding academic scheduling components; typing letters, memoranda, reports and forms from rough draft and/or dictating equipment; entering and retrieval of data from computerized systems; scanning of patient documentation to an electronic medical records system, billing and invoicing for clinical services; photocopying, scanning and faxing various documents as appropriate; filing various documents and materials; and performing other related duties as required.
Qualifications
Experience (1-3 years) in general clerical work; graduation from 2-year diploma program in office administration; or any equivalent combination of experience and training. Knowledgeable in the use of Electronic Medical Record (EMR) program. The ideal candidate will have the ability to pay strict attention to detail, possess strong organizational and interpersonal skills and the ability to work independently as well as be a contributing member of a team in a fast-paced environment. Previous experience working in a medical clinic, strong knowledge of computers, Microsoft Office, medical terminology and MCP billing is required.
SALARY $47,057- $55,196 per annum (CUPE Local 1615)
CLOSING DATE November 19, 2026
COMPETITION NO MUN03677
Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6537. Call us at (709) 864-6404 for assistance.
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.
Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Manage schedules and appointments for clinical faculty, residents, students, and patients, and coordinate specialist bookings and academic scheduling. Perform medical office clerical duties including EMR data entry and document management, correspondence preparation, billing, invoicing, and patient reception.
Requirements
Requires 1–3 years of general clerical experience and graduation from a two-year office administration diploma program, or an equivalent combination of experience and training. Required qualifications include EMR knowledge, medical clinic experience, strong computer and Microsoft Office skills, medical terminology, MCP billing knowledge, attention to detail, and strong organizational and interpersonal skills.
Skills
- General Clerical Work
- Electronic Medical Records
- Appointment Scheduling
- Medical Office Administration
- Patient Reception
- Medical Terminology
- Microsoft Office
- Data Entry
- Document Scanning
- Medical Billing
- MCP Billing
- Typing and Dictation
- Attention to Detail
- Organization
- Interpersonal Communication
- Independent Work and Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Education
Keywords
- Electronic Medical Records
- EMR
- Medical Office
- Family Medicine
- Clinical Practice
- Appointment Scheduling
- Patient Reception
- Specialist Appointments
- Academic Scheduling
- Data Entry
- Document Scanning
- Medical Billing
- MCP Billing
- Invoicing
- Medical Terminology
- Microsoft Office
- Typing
- Dictation Equipment
- Filing
- Clerical Work
- Office Administration
- Patient Documentation
- Healthcare Professionals
- Attention to Detail
- Organizational Skills
- Interpersonal Skills
