Original job description
October 23, 2026
PAYROLL OFFICER (BAND LEVEL 5)
People and Culture
(Permanent Position)
DUTIES
Reporting to the Payroll Manager, this position will be part of a team responsible for the accurate and timely processing of payroll for Memorial University of Newfoundland and other related entities. Specific responsibilities include processing payroll for faculty, staff, and students; ensuring compliance with tax legislation, union agreements, and University policies and procedures; processing terminations, including issuing ROEs and paying any final benefits; processing changes to pay, including calculating retroactive payments; working closely with other HR and client staff to coordinate updates to employee records; preparing tax and other remittances for payment; responding to inquiries from employees about their pay; providing guidance to department representatives; calculating salary overpayments, including informing the staff member and processing the recovery; and performing other related duties as required.
Qualifications
A minimum of 3 years of payroll processing experience within a large, complex, unionized environment; completion of a two- or three-year post-secondary diploma in accounting or business administration is required; or an equivalent combination of experience and training may be considered. Knowledge of Canadian taxation and legislation affecting employee payroll, and an understanding of payroll technology, are required. The successful candidate will have strong organizational, time management, interpersonal, and communication skills; experience working in a client-centered environment; and experience with Excel and Outlook. Knowledge of Banner HR and OnBase, as well as completion of the Payroll Compliance Practitioner designation from the National Payroll Institute, are considered definite assets.
SALARY $53,729 - $63,029 per annum (Non-Bargaining)
Under compensation review
CLOSING DATE November 6, 2026 by 5:00 p.m. NST
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Process payroll accurately and on time for faculty, staff, students, and related entities, including terminations, pay changes, retroactive payments, remittances, and overpayment recoveries. Ensure compliance with tax legislation, union agreements, and University policies; coordinate employee record updates, respond to pay inquiries, and guide department representatives.
Requirements
Requires at least three years of payroll processing experience in a large, complex, unionized environment and a two- or three-year post-secondary diploma in accounting or business administration, or an equivalent combination of experience and training. Candidates must know Canadian payroll taxation and legislation and payroll technology, and have strong organizational, time-management, interpersonal, and communication skills, client-service experience, and Excel and Outlook experience.
Skills
- Payroll Processing
- Canadian Taxation
- Union Agreement Compliance
- Payroll Technology
- Excel
- Outlook
- Organizational Skills
- Time Management
- Interpersonal Skills
- Communication Skills
- Client Service
- Tax Remittances
- Employee Records Management
- Overpayment Recovery
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Human Resources
- Education
Keywords
- Payroll Processing
- Canadian Taxation
- Payroll Legislation
- Union Agreements
- Payroll Technology
- Excel
- Outlook
- Banner HR
- OnBase
- Payroll Compliance Practitioner
- National Payroll Institute
- Tax Remittances
- Records Management
- Retroactive Payments
- Employment Records
- Payroll Overpayments
- Final Benefits
- Records of Employment
- Client-Centered Service
- Higher Education
